The financial status of various Town projects, and the break-up of town expenditures was made public at the Town Council meeting on Tuesday Oct. 23 when David Allen, chief administrative officer for the Town presented the Quarter Report.
“The purpose of this third quarter report is foremost performance measurement. It provides an overview of key projects that are included in the 2012 Corporate Work Plan,” said Allen.
“The other reason for this presentation, and for the work plan, is to provide public transparency. That’s part of what we need to do… often we’re so busy just getting things done that we don’t perhaps do as good a job as we could in actually talking about what it is we’re doing.”
The Third Quarter Report highlighted the bigger projects the Town was working on. A complete list will be published in the annual report.
Allen went through 48 specific projects (some completed, some partially completed, and some that have not yet been started) that used Town staff time or Town funds, including capital projects, Resort Municipality Initiative projects, and zingers which are unexpected items the Town has to deal with, such as the 2012 Byelection and the June Flood Watch.
Combined those two zingers cost the Town $49,300 that had not been budgeted for, as well more than 200 hours of staff time.
There are several projects that required only staff time, such as the 2012 Budget Process or the Building Bylaw. Others came in a bit over-budget, like the Swimming Pool Upgrades (which required a few unexpected item replacements), or the RMI Visitor Sign Program.
The Swimming Pool Boiler, on the other hand, came in just under budget and is expected to pay for itself in propane savings.
The Quarter Report also included a section on Capacity Expended, which is a break down of how Town staff spend their time.
“What this shows you is that all the time we spent up until the end of September is primarily Statutory Absolute and Statutory Flexible. These numbers total about 66.1 per cent,” said Allen. “That means that the other roughly third of the time available to staff can go towards Council’s priorities… That’s an important thing to understand. If we’re spending two thirds of our time on the stuff that we’re absolutely required to do, than that really minimizes the time we have to spend on the priorities that council has. So being efficient is pretty important.”
When you remove the statutory requirements and look at where staff spend the rest of their time you can see that it is split between the following priorities (listed from most to least amount of time spent): Best Practices, Zingers, Protection/Infrastructure, Sustainability, Recreation, Existing Programs, and Cultural Vibrancy. Allen said these figures are relatively similar to what was seen last year.